Note: This is a permission based function and not all users will have the ability to create a transmittal.
A transmittal is an invoice or a record of sale of an F&I product. When the bank funds a customer’s loan, you (the dealer) initiate the invoice process by creating a transmittal to pay the third-party administrator or product provider, such as CareGard, for any F&I products the customer purchased in connection with the vehicle sale. After creating the transmittal, you print out the paperwork and send the payment to the third-party administrator.
In this section, you will learn how to create a transmittal to initiate the invoicing or payment process for the third-party administrator. You have received bank funding for a customer’s vehicle and F&I product purchase, and it is now time to pay and send paperwork to the third-party administrator.
- Select Transmittal > Create Transmittal from the left navigation menu.
2. In the Create Transmittal dialog, you will begin the process of creating a new transmittal:
|Dealer||Select the dealer for which you are remitting contracts.|
|TPA||Select the TPA tied to this transmittal.|
|Product||Select the product type that is tied to this transmittal.|
|Get Contracts||Click this button to launch the contract search. TRONIX searches for contracts based on the selected product type and displays them in the Product Type panel.|
3. In the Product Type panel, select each contract you wish to place on the transmittal and click Next to proceed to the next page.
You also have the option to void a contract by selecting Void Contract.
4. The Create Transmittal dialog will appear.
Note: The information in the Transmittal Summary panel is not editable. This information is for viewing purposes only.
|Transmittal Summary||The Transmittal Summary shows the Dealer Name, Product Type, Number of Contracts, and Total Dealer Cost.|
|Contracts||The Contracts panel shows all contracts to be transmitted.|
|Payment Information||The Payment Information panel allows you to select the payment type related to the transmittal: Check or ACH. Note: If ACH if set up for your dealer, it will be the default payment method.|
|Create Transmittal||Select Send Check to create the transmittal via Check or select I authorize Caregard Warranty - CGOL to debit my account to create the transmittal via ACH.|